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Recent Case Studies
News Archive
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New forms processing software allows rapid capture of survey data
Data-entry specialist Kendata Peripherals has introduced a new
forms-processing software package that enables the rapid extraction of data
from responses to surveys and questionnaires.
Known as ScanAnPro, the software can capture a variety of different
types of data from scanned forms, including check-mark boxes, OCR (optical character recognition),
ICR (hand print), barcodes and comment fields.
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The new software was originally developed by Kendata for use in the company's forms-processing bureau,
where it has successfully processed over a million A4 forms. Since ease of use is a key consideration
in this high-volume environment, ScanAnPro was designed to minimise the need for operator intervention
by handling all the decision making when errors such as double marking are detected.
Rather than asking the operator to decide which of two marks is 'correct', ScanAnPro simply requires
confirmation that both boxes are indeed marked and then records it as an invalid response.
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ScanAnPro can provide a complete audit trail by printing a unique identification number
on each sheet as it is scanned, which is especially important when dealing with longer survey booklets
as they have to be separated into individual sheets prior to scanning.
In addition, the software randomly selects a certain number of forms from each batch for
QA validation in accordance with the sampling requirements of ISO2859/BS6001, thereby confirming the
integrity of the data.
A high level of data security is provided as ScanAnPro immediately stores a copy of each
form's image on the operator's PC as well as on the server, so no data is lost even if the server goes down
during processing. Captured data is automatically entered into an Access database, from where it can easily
be exported as an Excel document or in other file formats if required.
Equally suitable for high- and low-volume projects, ScanAnPro also offers adjustable thresholds
for optimum check-mark reading, a logging facility for tracking operator actions, and a collation feature that
automatically creates a multi-page PDF as pages are scanned.
12th November 2007 Ref. KE207A
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